Registration

Registration fees 

* One author registration guarantees the publication of at most one accepted paper. If the same author presents several papers, a supplementary publication fee is due for each supplementary paper (300 €).

Registration fees include attendance to all sessions, the ESANN banquet, a copy of the conference proceedings, daily lunches, and coffee breaks.

The conference organizers reserve the right to stop accepting new registrations of non-speakers if the capacity of the conference premises is reached (around 150 participants).

Covid-19 pandemic specific situation

We hope that October 2021 will be the right time to organize a physical conference again, after the Covid-19 pandemic; current forecasts are optimistic for events organized after the summer 2021. Of course health and safety of the participants are our top priority; in the unfortunate event that the situation is not safe yet, the conference will be organized online on the same dates; the decision will be taken at the latest one month before the conference. In this case registrations will be partly refunded on request as follows:

• registration: 50% refund
• supplementary publication fee: no refund
• hotel booking fee: 100% refund

Non-speakers registrations can be cancelled (with full refund) up to two weeks before the conference.

The registration fee for the online conference after refund does not include the printed copy of the proceedings (they will be available on request for a supplementary fee) .

Hotel

A room in the conference hotel may be booked through the registration form as well (see hotels for details).

How to register?

Please perform the following 3 steps.  Registration will be considered as valid only when all 3 steps will be completed.  

1. Login to the ESANN website and fill the registration form (click here to open the form).  If you are an author or co-author of an accepted paper, please log in using the same account and e-mail address as the one used when submitting your paper(s) (this is important to make the link between speakers and papers).
   The completion of the registration form generates a PDF (available from the website and sent by e-mail -check your spambox if you don't see it in your inbox-).
2. Make a bank transfer to the conference secretariat.  Please be sure to mention "ESANN 2021 your_first_name your_last_name" in the communication field of the bank transfer.  We are sorry that credit card payment is not available.

3. Login again to the ESANN website.  Go to "My ESANN" -> "Manage my registration" and upload a proof of the bank transfer.

Speakers, and non-speakers who want to benefit from the early registration fee, must have completed all 3 steps by 18.08.2021; the payment must have been received by the conference accounting department by this date.  Requests for payments sometimes require long processing times in some institutions; we strongly advice you to anticipate such delay.

Registrations will be acknowledged by e-mail; please allow a couple of days/weeks to receive this acknowledgement.

General conditions of registration

The conference organization is not liable if a participant cannot attend the conference due to unforeseen circumstances, including visa refusal, natural disaster, strike, epidemic or force majeure. The registration fee cannot be reimbursed including in these situations.

It is expressly agreed that the members of the Organising Committee and the Conference Secretariat for the ESANN conference, their legal representatives, directors and employees, and their agents, officers and services, shall not be liable for any loss, injury or damage of any kind whatsoever suffered directly or indirectly by the person, possession or property of a conference participant or other person during or in connection with the events on the programme or any other activities of ESANN for any reason whatsoever no matter howsoever caused.

It is agreed that the ESANN Organising Committee and the ESANN Secretariat, and their agents and officers, reserve the right to cancel at any time any, or all, of the programmed or other activities if this should appear necessary as a result of events which are beyond their control or which they cannot reasonably be expected to influence or for which they are not responsible. Without limiting the generality of the foregoing, such events shall include force majeure, government or other official regulations, natural disasters, epidemic, strikes of any kind whatsoever, civil, international or other crises, or any other unforeseen occurrence. Decisions regarding the necessity for such cancellation shall be taken by the Conference Secretariat, or their agents, at their sole discretion and shall be final.

The ESANN Organising Committee reserves the right to refuse admission to the conference, or participation in any other ESANN activities to any delegate who is considered by the ESANN Organising Committee to be a security risk and/or a disruptive influence on the orderly conduct of all aspects of the conference.